Paying Suppliers and Subcons Before the Client Pays You?
Niagawan Accounting System keeps each client's deposit and balance on the invoice, with supplier and subcon bills alongside, so you know what's owed both ways.
Who Still Owes You, and Who Do You Owe?
A renovation job starts with a site visit and a quotation. The client pays a deposit, then the balance when the work is done. In between, the hardware shop, the subcons and the daily workers all need paying.
Materials are bought on credit.Cement, steel bars and tiles come from the hardware shop on terms, and each bill has its own balance.
Subcons want paying on time.The plumber or electrician finishes their part and expects payment, whether the client has paid you or not.
Balances are spread across jobs.With three or four jobs running, it's hard to say which clients still owe a balance, and how much.
Receipts get lost on site.Hardware shop receipts end up in the van or a shirt pocket, and the record of what you spent goes with them.
A Busy Month Can Still Leave the Account Empty
When several jobs are running, most of your money is out in materials and subcon payments while client balances are still to come. Without both sides on record, it's hard to know whether next week's bills can be paid.
See What You're Owed and What You Owe
Client invoices show each deposit and the balance still due. Supplier and subcon bills show what you owe, and daily costs go into the same company Profit and Loss.
Invoice From the Quotation
When the client agrees, the quotation becomes the invoice, and the deposit is recorded on it.
Follow Up What Clients Owe
Each invoice shows its balance, and the Aging Report lists who still owes and for how long.
Keep Track of What You Owe
Supplier and subcon bills stay on record with their balances, so you can decide what to pay first.
Check the Company's Profit
Wages, petrol and site costs go in as expenses, and the Profit and Loss report shows what the company made.
See How Niagawan Works
All of this comes with Niagawan Accounting System.
Send the Quotation Before You Leave the Site
The client gets a clear price for materials and labour on WhatsApp, and when they agree, it becomes the invoice.
- Shows the date the price is valid until
- No retyping when it becomes the invoice
See the Deposit Paid and the Balance Still Owed
The client's deposit is recorded on the invoice, which shows the total, what's been paid and the balance still to collect.
- Set a term, such as Net 30, and the due date follows
- Materials and each labour item are listed separately
- Record the balance on the same invoice when it's paid
See What You Still Owe the Hardware Shop
Each bill shows the balance owed, so you know which suppliers and subcons are waiting for payment before you pay out.
- Subcon bills are recorded the same way, with the subcon as the supplier
- Pay several bills from the same supplier at once
- Upload the receipt when you pay, so it isn't lost
Check What the Company Made This Month
The Profit and Loss report sets sales against cost of sales, labour and materials, then rent, utilities and vehicle costs.
- Profit for the whole company, not per project
- Choose any month, year or date range
- Export it as PDF for your accountant
e-Invoice for Clients, and for Subcons Without a Company
e-Invoice (LHDN MyInvois) comes at no extra charge, and the Report tab shows which submissions still need action.
- A client who needs an e-Invoice gets one from the invoice you've already made
- For an individual subcon without SSM, you can issue a Self-Billed e-Invoice
- Clients who don't need their own can go into a Consolidated e-Invoice, which you submit by the 7th of the following month
Pay for the Software Only
Use the phone or laptop you already have. The software is billed once a year.
Niagawan Accounting System — Full Cloud Accounting
Quotations, invoices, deposits, supplier bills and Profit and Loss.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“What helps me a lot is tracking records and billing my customers wherever I am. The system is easy and very helpful. If you don't understand, go to the widget and get help from the Niagawan team. Recommended for those who want it easy and simple.”
“Easy to navigate and a good mobile interface. What I like the most is their WhatsApp customer service. For people like me who don't know much about accounting and bookkeeping, this is very, very helpful.”
“Alhamdulillah, I'm now in my sixth year using the Niagawan Plus app. It's very good and makes it easy for me to give quotations and invoices to customers.”
Questions Owners Always Ask
Can I See Profit and Loss for Each Project?
My Subcon Is an Individual Without a Company. What About e-Invoice?
Can My Clerk Key In Records Without Seeing Everything?
Do I Need to Buy Any Hardware?
Can I Get a Refund If It Doesn't Suit My Business?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support